Office Manager
in the Hong Kong Economic and Trade Office in San Francisco
(An office of the Hong Kong Special Administrative Region Government)
(Salary: US$7,675.00 – US$12,879 per month)
Entry Requirements
(a) A bachelor’s degree, or equivalent.
(b) Minimum *three years’ relevant working experience in office management;
(c) Fluency in spoken and written English and Chinese;
(d) Working experience in the Hong Kong Special Administrative Region Government is an advantage; and
(e) Eligible to take up employment in the U.S.
* The selected candidate with more than three years of relevant experience may be appointed at a higher salary.
Job description
Reporting to the Deputy Director of SFETO, the Office Manager will be responsible for:
(a) office management and general administration duties, including management and maintenance of office building, furniture and equipment; procurement of stores and equipment; overseeing filing system and receipt and dispatch system; maintenance and deployment of office car; and supervising the reception counter duties;
(b) personnel management duties related to Hong Kong-based staff and locally-engaged (LE) staff, including recruitment of LE staff; administering the personnel policies and the performance appraisal system for LE staff; and assisting Hong Kong-based staff in settling in upon arrival in San Francisco and in moving back to Hong Kong;
(c) finance and accounting duties, including preparation of office budget; checking and certifying payment vouchers and claims forms; and overseeing the office imprest system;
(d) providing logistical support for visits of VIPs from Hong Kong; assisting in overseas Administrative Officers recruitment exercises; and coordinating supporting arrangements for office functions; and
(e) performing any other duties as assigned by the Director and Deputy Director.
Term of Appointment
Two and a half years’ contract term, starting in mid 2024.
Benefits
(a) Medical and dental insurance coverage (insurance premium to be shared by employer and employee on a 85:15 basis);
(b) vacation leave; and
(c) 10% end-of-contract gratuity, to be paid upon satisfactory completion of the employment contract.
Application
Please send the completed application form (which can be downloaded from www.hketosf.gov.hk) and resume by email to: recruitment@hketosf.gov.hk or by post to: 130 Montgomery Street, San Francisco, CA 94104, U.S.A.
Applications should reach the Hong Kong Economic and Trade Office in San Francisco on or before March 15, 2024.
Candidates who are shortlisted for a selection interview will receive an invitation in due course. Only shortlisted candidates will be notified of the result of application. If a candidate is shortlisted for a selection interview, original copies of certificates and transcripts of education, record of previous employment and written reference letters must be provided.
Enquiries
Any enquiries concerning the post should be sent to the Hong Kong Economic and Trade Office, San Francisco by post or by e-mail to recruitment@hketosf.gov.hk.
General Notes
(a) This is not a post on the civil service establishment. The candidate appointed is not on civil service terms of appointment and conditions of service. He/she will not be eligible for posting, promotion or transfer to any posts in the Civil Service.
(b) The terms of appointment and conditions of service to be offered are subject to the provisions prevailing at the time the offer of appointment is made.
(c) It is Government policy to place people with a disability in appropriate jobs wherever possible. Applicants with a disability are considered on equal terms with other applicants. If an applicant with disability is found suitable for employment, she/he will be given an appropriate degree of preference for appointment over other applicants.
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