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CITY OF OAKLAND
REQUEST FOR PROPOSAL (RFP)
FOR RECORDS MANAGEMENT SYSTEM UPGRADE
Contract Amount: TBD Terms: 3 Years
Project Description: The City of Oakland, Fire Department, is seeking a software vendor to implement a new cloud-based records management system to allow fire department personnel to input pre/post emergency incident data. Software application must be National Fire Protection Association (NFPA) 901 compliant. Additionally, the software must be able to support the new United States Fire Administration incident reporting system: National Emergency Response Information System (NEIRS).
Proposal Submittal Deadline: Friday, September 26, 2025 by 2:00 P.M. via iSupplier.
Reminders:
All who wish to participate in this RFP must register (at least 5 days prior to submittal due date) through iSupplier at (https://www.oaklandca.gov/Business/Doing-Business-with-the-City/Doing-Business-With-The-City-Register-with-iSupplier) to avoid last minute submittal complications and receive addenda/updates on this RFP. For additional help registering and submitting your proposal to iSupplier please watch the user guide videos at (https://www.oaklandca.gov/Business/Doing-Business-with-the-City/Doing-Business-With-The-City-Register-with-iSupplier/iSupplier-User-Guides).
Did not receive an invitation? Start Early with iSupplier registration. Upon completion of registration, send an email to iSupplier@oaklandca.gov listing "RFP for Records Management System Upgrade" as the subject and request an invitation to the RFP. Contract Administration will add your business to the RFP invitation.
The following policies apply to this RFP: Equal Benefits - 0% L/SLBE - Living Wage - Campaign Reform Act - Professional Services Local Hire - Prompt Payment - Arizona Boycott - Dispute Disclosure - Border Wall Prohibition - Sanctuary City Contracting and Investment Ordinance.
Answers to Questions:
1. For project-related questions contact Contract Administration at contractadmin@oaklandca.gov
2. For iSupplier related questions after registration contact iSupplier@oaklandca.gov
Asha Reed, City Clerk and Clerk of the City Council, (Friday, September 5, 2025)
The City Council reserves the right to reject all proposals. Show more »
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